Recently, I created a rough draft survey form using Microsoft Office Word. However, upon working halfway, I was caught in a dilemma on how to add a check box to each item that will allow the reader to mark them. I heard that the software has this function, but I wasn’t sure where to find it. After a few attempts, I successfully found not just the check box form control, but also custom bullets in the library.

I'm using Pages '09, and I'm attempting to insert a check mark at the end of a topic. Posted on Mar 2, 2012 12:58 PM. Reply I have this question too (24) I.

The Microsoft Office Word is packed with quite a number of options in the Ribbon. But for now we’ll focus on the small stuff: the bullets. The default design is a black circular dot. You may also change it into an arrow, diamond or check among other options.

How to add a check box in items and custom bullets

1. Launch your Microsoft Word and click the little arrow beside the bullets.

2. The arrow is a drop-down menu of the bullet and document library. Click “Define New Bullet.”

3. A “Customise Bulleted list” window pops up; click the “Bullet” button, which is between the “Font” and “Picture” found on the left side.

4. Once you click the “Bullet”, a pop up “Symbol” window shows up. You’ll see the dot symbol as selected because that’s the default one. Click the “Symbol” button and the font menu is shown.

5. Scroll and find the “Wingdings 2” font, and you’ll see the box below.

6. Choose your desired check box design on the window and click “OK.” You may also check the “Wingdings 1” and “Wingdings 3” fonts for more options.

7. You will see the check box in the bullet library just like the default ones. You may add a check box bullet in multiple items.

Note: These check boxes can’t be marked digitally – they’re applicable to printed documents only.

In case you want put a single check box beside an item, go to the drop down menu under “Recent Used Bullets,” and choose the check box.

It is also possible to put content control on the check boxes, but you have to activate the Developers tab, and there’s a caveat, too.

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How to add check box with content control

To activate the “Developers” tab and integrate the content control for the check boxes, we must navigate the Microsoft Office Word settings.

For Windows users: click any place in the Word pane and choose “Customise The Ribbon.” You’ll see the “Developer” option; click and then click “OK.”

For OS X users: Go to “Preferences -> Ribbon” and check the “Developer” option.

Conclusion

Whether you’re Windows or Mac OS X users, the “Check Box” will appear in the Ribbon. However, the caveat is that you can’t add a check box in multiple items like how you add default bullets. It requires you to manually add a check box in a to-do list or survey, which is quite a tedious task (copy and paste) – a function that won’t make your tech life easier – but it works.

To mark it, right click the box and choose “Properties” and change the Default value into “Checked.”

Let me know how it works for you.

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If you're creating a form for someone to fill out, you may want to include checkboxes for someone to check indicating that they agree with or have read certain parts of the document. You might also want to create a document that includes a check mark symbol in some places within the text. You can do both of these things using Microsoft Word, the popular word processing program.

Make a Checklist in Word

If you want to create an actual checklist in Word, you can customize a typed list so that the individual entries are marked with checked or unchecked checkboxes. This can be useful if you want to print out a checklist for someone to complete with paper.

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To do this, type your list entries, select them with the mouse and then click the 'Home' tab on the Word menu. Then, click the 'Bullets' dropdown and see if the checkbox you want is in the list of available bullets. If it is, select it.

Otherwise, you can add more bullet options by clicking 'Define New Bullet' in the dropdown menu. From there, click 'Symbol' and look for an appropriate checkbox. Select it and click 'OK.' You'll return to the bullet dropdown menu, where you'll be able to select the checkbox.

Insert a Checkbox in Word

If you'd just like to insert the occasional checkbox or check mark in Word, you can do this as well without having to create a full, formatted checklist.

To do this, click the point in the file where you want to insert the check mark, checkbox or other symbol. Then, click the 'Insert' tab on the Word menu and click 'Symbol.' If you see the symbol you want, click it. Otherwise, click 'More Symbols' to open a menu of additional symbols and fonts to choose from. When you see a checkbox, check mark or other symbol that suits your needs, double click it to insert it into your file at the point where you need it. If you want to move or copy it, you can copy, cut or paste it like a normal piece of text.

Using AutoCorrect for Symbols

If there's a symbol you're inserting frequently and you don't want to go to the trouble of going to the Symbol menu or copying and pasting throughout the document, you can set up Word's AutoCorrect feature to automatically replace a name for the symbol with the symbol itself.

To do this, click the 'Insert' tab on the Word menu and click 'Symbol.' Select the symbol you want and click 'Autocorrect.' In the 'Replace' box, type the word or phrase you want replaced by the symbol, then click 'Add' and 'OK.' You may want to use a memorable word that's not actually in your language, such as 'chkmrk' for a check mark symbol, so that you can type it without confusion and without interfering with your use of actual words that you don't want replaced by symbols.

Then, when you type the word in your document, it will automatically be replaced by the symbol.

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About the Author

Steven Melendez is an independent journalist with a background in technology and business. He has written for a variety of business publications including Fast Company, the Wall Street Journal, Innovation Leader and Business BVI. He was awarded the Knight Foundation scholarship to Northwestern University's Medill School of Journalism.

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Melendez, Steven. 'How to Work With Check Boxes in Word.' Small Business - Chron.com, http://smallbusiness.chron.com/work-check-boxes-word-28836.html. 05 August 2018.
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